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Emploi Ontario

Employment Opportunity

  • Title: JUDICIAL SECRETARY (DESIGNATED - BILINGUAL, ENGLISH - FRENCH)
  • Employer: Ministère du Procureur Général
  • Display Date: 2021-04-15
  • Location: Toronto, ON
  • Salary: $26.62 - $31.34 an hour
  • Preferred application method: temps plein

Description:

If you have a positive, proactive work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice.
What can I expect to do in this role?
You will:
type and transcribe (from handwritten notes or dictation media) correspondence, judgements and legal documents
take dictation, edit and compose correspondence
provide reception services and arrange appointments
maintain and manage judges\' calendars and schedules, and arrange for travel
process invoices and travel claims, maintain expense accounts
provide support to judges on committees
process mail, maintain filing system and access information on databases

How do I qualify?
Mandatory:
you are proficient in English as well as oral and written French at the advanced level
you have typing skills to 50 words per minute

Communication Skills:
you have excellent written communication skills to compose correspondence and transcribe judgments
you have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
you have ability to receive and screen telephone calls and visitors using tact and discretion
you have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Technical Knowledge and Experience:
you have demonstrated legal secretarial and administrative experience
you have knowledge of legal office systems, financial processes and court systems
you have ability to work within court procedures including knowledge of legal terminology and documents

Judgement, Organizational and Analytical Skills:
you have proven organizational skills and ability to work independently
you can prioritize, multi-task and complete work to meet deadlines
you have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer Skills:
you have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
Additional Information:
Address:
1 Bilingual Permanent, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:
Ontario Public Service Employees Union

Understanding the job ad - definitions
Schedule: 3

Category:
Administrative and Support Services

Posted on:
Wednesday, March 24, 2021

Note:
This ad is also available in French.
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual\'s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
T-AG-162224/21
Ontario Public Service

Expiration Date: 2021-04-30