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Emploi Ontario

Employment Opportunity

  • Title: LEGAL SECRETARY/ADMINISTRATIVE ASSISTANT - DESIGNATED
  • Employer: Ministry of the Attorney General
  • Display Date: 2021-11-19
  • Location: Toronto, ON
  • Salary: $26.89 - $31.65 an hour
  • Preferred application method: Temps plein

Description:

The highest level of court in the Province, the Court of Appeal for Ontario, requires a highly professional and organized individual to perform a range of legal secretarial services within the Court\'s Judicial Support Unit.
What can I expect to do in this role?
You will:
take dictation, transcribe, type, format, proof-read highly confidential and sensitive documents
compose routine correspondence
receive and respond to inquiries
converse directly with the Court\'s judiciary, managers, judicial research lawyers and the public
plan and manage court schedules, arrange meetings and appointments
review and prioritize mail and re-direct appropriately
make travel and accommodation arrangements
maintain confidential filing systems

How do I qualify?
Mandatory
You can type 50 words per minute
You are proficient with Dictaphone with 70% accuracy
You are proficient in oral and written English, and oral and written French at the advanced level

Technical Knowledge and Experience:
You have demonstrated experience in providing legal secretary and administrative support
You can proofread legal documents and update files and court schedules
You have the ability to acquire and apply knowledge of policies and procedures governing the Court of Appeal for Ontario
You have knowledge of financial processes
You can ensure purchasing procedures are followed and invoices and statements of expenses are prepared for payment

Computer Skills:
You have:
proficiency using computers and demonstrated ability to use word-processing, spreadsheet and e-mail applications such as MS Word and MS Excel
knowledge of information databases (e.g. Court Office System (COS)) to enter, track and update data

Judgment and Organizational Skills:
You can coordinate committees, conferences and workshops
You have tact, and discretion to manage highly sensitive material using a high degree of confidentiality
You have the ability to plan and manage calendars and schedules in a high pressure environment with strict deadlines
You have the ability to maintain confidential filing systems

Oral and Written Communication Skills:
You can:
compose correspondence from verbal dictation and written instructions for the judges\' signatures (e.g. letter to council)
receive and respond to phone inquiries from the public
converse directly with senior legal officers, judiciary, managers, lawyers and all other justice participants

Additional Information:
Address:
1 Bilingual Permanent, 130 Queen St W, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:
Ontario Public Service Employees Union

Understanding the job ad - definitions
Schedule:
3

Category:
Administrative and Support Services

Posted on:
Monday, November 15, 2021

Note:
This ad is also available in French.
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual\'s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
T-AG-171223/21
OPS commitment to diversity, inclusion, accessibility, and anti- racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and ex<x>pressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario\'s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated\' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.
Ontario Public Service

Expiration Date: 2021-12-08